New Palestine United Methodist Church
Friday, September 10, 2010
Disciple * Win * Serve * Celebrate

Child Care Committee

Child Care Committee
8/4/09
 
Attendees: Justine Handley, Robin Lewis, Mandy Shaw, Amy Johnson, Beth Waggoner
 
Meeting was open with prayer by Justine Handley.
 
Note from Shirley Emsweller was read and discussed. Robin & Mandy have told staff they are not to use Prayer Room for children’s nap time. They will monitor to make sure the room is free at all times for those wishing a quite place for prayer.
 
Robin reported that they anticipate adding a room in October. Children will be moving up to 2 year old room and this will allow her to accept children less then 1 year currently on the waiting list. Fall Pre School enrollment is full and there only two remaining vacancies for Pre Kindergarten. Fifteen new children were accepted from Little Bear child care, most of them were school age and there was no staff increase. Since Child Care had two teachers where only one was required, they were able to accept more children without a staff increase.
 
Beth Waggoner (who drives bus for South Hancock School Corp.) reported that bus routes have been change and suggested Robin contact the school to give the exact number of students Child Care has that attend New Palestine Elementary and will need transportation. Robin will contact the school.
 
The August 9th Administrative Board meeting was discussed. Justine will report of the statistics of child care and Robin will report on programming.
 
Child care will celebrate its 9th birthday in November 2009. The following have been provided the church from child care revenues.
 
  1. Nine classrooms have new floors. The most recent are rooms A1, A2, and A5. Other rooms with new floors are A3, A4, A6, A8, A24a & A24b.
  2. Curtains. All rooms except the Library have curtains provided by the Child Care (This includes the church offices.). The Library Committee used their designated funds to pay for the Library windows.
  3. All children’s furniture has been replaced and nor meet the current standards for equipment used by children.
  4. Added cabinets to Rooms A3 and A6.
  5. Painted 4 rooms, rest rooms, and kitchen B.
  6. Paid for all playground equipment, fencing, and mulch. Spending approximately $2000 annually for mulch that covers all the playground area. Approximate cost for playground is $30,000. No children play equipment was available prior to child care.
  7. Clean the carpets annually.
  8. Buses – have purchased and paid for large bus and small bus will be paid for next year. Give the trustees $3,000 annually to pay for bus insurance, and have paid over 90% for all repair cost for the busses. The bus barn was a family donation to provide shelter for the buses.
  9. Donated $500 annually to help cover cost of bouncing games for the Fall Harvest fest
  10. Twice a month provide the staff with lunch during there staff meeting
  11. Free Child care for families during funerals.
  12. During the years have provided funds to the trustees. Last year gave $5,000 to the general fund.
  13. Pay their telephone bill.
  14. Covered cost of initial set up of security system and phone system.
  15. Purchased the tables and chairs in the Children’s worship room (C117).
  16. The staff has helped on Sundays during special holiday and spring breaks when regular volunteers were not available. Staff has also provided care on other events where child care was required.
  17. Did Santa’s workshop at the Christmas music concerts.
  18. Purchased Celebrations sign and are currently in process to repaint the sign.
  19. Between 6:30 am and 6 pm are always available to answer questions from guest entering the building and accepting USP and special mail deliveries when there is no one at Welcome Center desk.
  20. 50% of the last membership class had ties to Celebrations Child Care.
 
Excess Funds - $9,000 is currently available for disbursement. The committee designated these funds be disbursed as follows.
1.      $3,000 to the trustees for purchase of an ice machine.
2.      $1,000 each to the Director and Assistant Director for overtime hours not compensated for during 2009.
3.      $2,000 for classroom equipment. 
4.      $500 to repaint the sign
5.      $500 for Family Ministries
6.      $1,000 for assistance to child care families.
 
The time clock approved at the last meeting has been installed and is working well. This computerized system had save hours of work for the director and assistant director and provides an accurate control of staff work hours.
 
Justine Handley
Chairperson/Secretary