NPUMC
Administrative Board Meeting
March 29, 2010
Meeting Minutes
Attendance: Dr. John Thomas, Barb Woods, Denny Woods, Justine Handley, Wayne Beck, Linda Quick, Pam Komendo, Sherri Smith, Jack Gilbert, Rita Wells, Beth Waggoner, Larry Eades, Judy Willits, Walt Willits, Ellen Bloomer, Morris Bloomer, Kelsey Wells, Lester Brown, Erlene Brown, and Scott Black
The meeting was opened with a prayer by Reverend Thomas at 7:01 pm.
The December 20, 2009 minutes were approved, subject to a change regarding the Pastor’s salary and benefits.
Rita Wells presented the attached United Methodist Women and Worship Committee reports. Rita highlighted a few of the matters including the five funerals and the new Quest Worship service
Wayne Beck presented the attached Education Committee Minutes. Wayne noted that the amount in the Sunday School account has increased to $2,015.37 at 3/29/10.
Jack Gilbert reported that United Methodist Men raised approximately $2,000 from the chili supper and auction. Jack noted the upcoming UMM breakfast.
Pam Komendo presented a brief financial report noting that revenue was about $2,000 above budget. There was discussion regarding the timing of the next capital campaign and the 24 hour prayer vigil on 4/30 and 5/1.
Beth Waggoner presented the attached Children and Family Ministries Report. Beth highlighted the current Bible Studies and noted the upcoming Easter Egg Hunt. Beth discussed the KidShine Performing Arts camp noting the camp was for 3rd to 8th graders and the cost will be $125. Beth also discussed Vacation Bible School and the new curriculum and evening time. Finally Beth noted additional volunteers were needed for Sunday child care.
Pastor Thomas noted that the 2010 has been a difficult year so far with the number of deaths of prominent members of the Church. He thanked everyone for their prayers and specifically thanked the UMW for the Church dinners and Staff Parish for allowing him to take his recent vacation.
Denny Woods provided an update on both Trustees and Missions. Denny noted the Church and Cub Scouts purchased a Christian and American flag for the CMC, the parking lot light will be fixed from the insurance proceeds, Steve Harding has agreed to assist the Church with landscaping and he was looking for volunteers. Denny also noted that Jason Lewis has agreed to lead Missions, the Church will be framing two houses on May 8th (one will be built in Tipton and the other in Fountain Square), and Faith Promise Sunday will be May 9th.
Barb Woods discussed Evangelism noting that “You are Here” signs will be placed around the church, the plan to provide Welcome to Methodism to 3rd time plus visitors, planned Movie Night, an “Activities” bulletin board, and other Evangelism activities.
Linda Quick noted the schedule and program for the Easter Sunday Services.
Justin Handley noted the Child Care is running smoothly and the budget for 2010 has been approved. Justine also noted that the Library Committee is scanning pictures and she provided detail instructions on how to access the Church Calendar on the computer in the Library.
The final item was an update on the Sanctuary Renovation project. The maximum estimated cost is $75,000 and there is already approximately $35,000 of funds available. There will be a fund raising appeal to raise the additional $40,000. Linda noted that the bulk of the cost of the renovation was for the Sound System which needs to be replaced. Finally, it was noted that the project will not be started until the cost of the project has been raised. There will be no financing.
The meeting was adjourned at 8:08 p.m.
Presiding over the meeting :District Superintendent ,Bert Kite
The Superintendent greeted all and reminded us of a scripture from the Prophet
Isaiah:
"Gods Vision!"
Announcing that we are here today to discuss and vote on the Proposed Sanctuary
Renovation project for NPUMC.
Rev. Kite commented on our beautiful building after he toured it with Trustee chairman ,
Dennis Woods.Then stating that we are here to look to the future, and Our purpose is
to make disciples and transform the world.
We went to prayer.
Our lay leader and committee chair , Charles Merlau was asked to speak about how
he hoped we could have a useful practical sanctuary for all our different services.
Giving a brief history of the church
1.1967 The old church was moved from New Palestine to Gem Road where it stands today.
2.1980 2nd. stage,Fellowship hall
3.2007 Community Ministry Center was completed
Aug 2008 The trustee`s agreed to look into a Sanctuary Renovation
Aug. 2009 Committee was formed,Charles Merlau,Leader ,John Thomas ,Rita and Randy Wells
Mike and Maria Poor,Greg Wells, Roger Holder, Sheri Smith and Judy Willits.
Starting On Dec 20th.2009,It was brought to the congregation three times,with question`s
answered and slide shows presented.Accurate plans were passed out for approval and comments.
Using a survey in the Sunday bulletin for two weeks in a row ,for all to fill out and return.
We had the overall approval of the majority of our congregation whom filled out the survey.
Mike Poor was asked to explain the components of the project.
- Brick removal ,Handicap ramp,concrete
- Platform decking and steps
- Electrical Infrastructure
- Audio Infrastructure
- Audio speakers
- Video/projecting
- Lighting and controls
- Carpet
(other) cabinetry and tech center
The project Financials were discussed.
Mike explained that funds must be received before each segment can begin.
Materials 69,700.
contingency 75,000.
existing funds 31,000.
additional funds needed 43,500.
The approximate range for for the project is 7/4-9/11.
Fund-raising will be done by envelope starting Sunday the 24th of April 2010
The District superintendent took the floor commenting that the proceeding
and all comments are being recorded.
Rev. Kite asked the members of the committee to come forward.
Questions and comments were answered by the committee.
Dale Kitley asked how high the platform would be!
Mike and Maria Poor answered by looking at the drawing handout.
Wayne Beck asked several questions.
How many surveys were turned in?
Rita Wells stated:approx 65 were handed in the 1st. week and 50 the next!
How people that were out of town would find out about the project?
Maria Poor commented.
How was this going to effect our budget,yearly apportionment?
Mike Poor stated that this will not effect our budget and apportionment. Pam Komendo said
apportionment`s are being handled a new way this year,by % from the general fund.
Barbra Woods commented that this is the 1st. time we've ever used %!
Did this have to be approved by the Administration Board!
Scott Black added that it was talked about at the Ad Board meeting and there was no opposition
brought before them! He also made the comment that the fund raising should be brought to the
attention of the finance committee.
Ron Cox stated that he thought a lot of these things needed to be paid for by the Truss tee`s
improvement fund, A comment was made that the trust tee`s were giving $10,000. toward the
project that will pay for the carpet and then some!
Korey Collier asked about labor!
Randy spoke about how we would invite those who were willing to help,and some of the labor
will be done for free by him along with some of the electrical and sound components installer.
Mike Poor said we will ask the congregation for help removing bricks,
and with some of the wood and concrete work too.
A question was raised By the band member from the new Quest service about the carpet removal
and it was explained all carpet will be replaced and the flooring will stay the same.
Jean Bardonner asked about the organ removal? The committee stated they had nothing to do with that.
Roger Holder spoke about how hard it was for our current Choir director to play an organ,
that was destroyed by lightning.The party whom donated it agreed that it wouldn't be worth it to get it fixed!
We only received $ 7,000. in the insurance claim. A comment was made on how there would be room
anywhere for an organ, if we have a platform, if someone would like to donate one!
Mary-Jo Shaw asked where the existing funds came from?
Mike Poor and Charles Merlau showed a slide with the figures.
Justine Handley asked about the Handicap seating and ramp.
Randy Wells talked about those plans,after speaking with our handicapped congregation members.
The District Superintendent asked Charles Merlau to make a motion,stating that all financials will be disclosed.
It was a made and a second was not necessary.
Proper etiquette was to first have a voice vote and if it was unclear, then a paper ballot or show of hands.
Rev. Kite asked for a voice vote and it was clearly accepted and approved at 3:35pm!
John Thomas closed the meeting with prayer.
Recorded by :Sheri L. Smith
NPUMC
Administrative Board Meeting
December 20, 2009
Meeting Minutes
Attendance: Dr. John Thomas, Roger Holder, Barb Woods, Denny Woods, Justine Handley, Wayne Beck, Sally Beck, Linda Quick, Pam Komendo, Bob Lewis, David Mercer, Charles Merlau, Judy Merlau, Sherri Smith, Jack Gilbert, Rita Wells, Beth Wagnor, and Scott Black
The meeting was opened with a prayer by Reverend Thomas at 11:45 am.
Scott Black asked if anyone would be interested in serving as the Administrative Board Secretary. Without a volunteer, Scott indicated that he would serve as interim Secretary until a permanent Secretary was identified. Scott also noted that during 2010 the Administrative Board will meet on the fifth Monday of the applicable months at 7:00 pm.
The August 9, 2009 minutes were approved.
Pam Komendo presented the attached 2010 General Fund Budget Worksheet. Pam noted the reallocation of health insurance expense to Pastor’s salary due to a change in the health insurance program. It was recommended that the Staff Parish Committee review the job description and required hours to support the increase in the Director of Youth Ministry’s salary. After discussion, the 2010 General Fund Budget was approved.
Rita Wells presented the attached Worship Committee report and noted the new Sunday Service that will begin after Easter and the change in Sunday Service times effective January 3, 2010.
Beth Wagnor and Wayne Beck briefly presented an update from the Children’s and Education Committees, respectively.
Charles Merlau presented an update from the Sanctuary Renovation Committee. (The written report including the minutes from the various Sanctuary Renovation Committee meetings held will be attached to the official Administrative Board meeting minutes). The Sanctuary Renovation Committee has settled on a recommendation that will be presented to the general congregation in January and then a Charge Conference meeting will be required to approve the plans. The dates and times of the various meetings will need to be determined.
The meeting was adjourned at 12:55 pm.
