Agenda
Finance Committee Meeting
August 18, 2009
Present: JT Scott Black Denny Woods Pam Komendo
Opening Prayer: JT
Lance: Left info for us. Need to see GBC and 5/3 accounts for the meetings. Make what we have at 5/3 visible to people. Didn’t see the building usage line.
Old Business:
Day Care Update: New people coming in slowly
Credit Card Update: Approved by the Administrative Board
JT to talk to Robin about paying church general fund. JT has talked to her and she is open to this. This would come to the church as a contribution/gift from the day care on a monthly basis. JT will continue to talk to her about it.
Other old business
We have a new security company for the church since the lightening strike
New Business:
Change of recreation Director from Bob Bergeson to David Yount. Need official committee minutes to show this. Also need change of signature form for the bank.
Have the start and stop dates for the two set so that the transition is smooth. There will be a one week overlap. David’s salary is to be prorated for the one week. The Charge Card for the Recreation Director needs to be transferred from Bob Bergeson to David Yount’s name. Tisha is to take care of doing this. Denny Woods made a motion and Pam Komendo second it for the name changes on the recreation bank account and the charge card. David will need a new computer for his office the one that is currently in there is Bob Bergeson’s personnel computer. Denny suggested that maybe recreation should buy it. Scott said that he had donated one for Upward to use during their games and if need be maybe he could use that one.
2010 budget requests are coming in. When we have received the amounts for the budget Lance will prepare the form for approval from finance for the Administrative Board approval.
Building and General Fund Campaign: Scott Black shared his thoughts on the second building campaign with the economy and everything and we have decided to do a one year low key campaign along with the General Fund Campaign. As it stands now we are ahead of schedule on our payments for the new building at 5/3. Pam is to check with Scott Ransburg about his feelings for the bank on holding off on starting a second three year campaign until the end of next year, hoping that the economy will be better. Scott Black will check with Lance Aschermann about the numbers that we have been receiving towards the Building Fund. Scott said that the initial loan was for $2.6 million and it has been paid down to $2.25 million with only interest being paid this year.
We will be doing a pledge Sunday on November 22nd. JT sermons will be on Stewardship on the 15th and 22nd. The first four Sundays in November we will have speakers for the campaign. Scott Black will talk on November 1st about the building/debt/interest. We want to get some people to talk about what the new building has meant to them. Preferably someone that is new to the church because of the building. Jenny might talk about the use of the envelopes and about electronic fund transfer for church giving.
Closing Prayer: Denny Woods
Next meeting will be September 15th at 7:00 PM
Finance Committee Meeting
April 21, 2009
Present: John Thomas Jenny Greiner Lance Aschermann
Jim Petrow Pam Komendo Scott Ransburg
Opening Prayer: JT
Lance: Reported that his computer crashed and he had to buy a new one .Doug True helped him transfer everything from the old to the new. Some parts of the software did not transfer well and he is looking for new software for the church program. He went over the balance sheets and income vs. expenses with nothing major out of the ordinary. As of the end of March we are ahead of last years giving.
Jenny: Reported that she now has the new Church Windows Program up and running and entered Sunday’s contributions into it. It has a lot of possibilities for reporting and she is very happy with it. She asked if she should input the amount that came in on the Faith Promise cards under the pledge module so that people could see where their giving is at. It was decided that she would do this. Jenny also reported that the Faith Promise amount pledged was over $51,000.00.
Old Business:
Jim reported that the 2008 books for the CCCM have not been closed out and he is waiting on these to complete the audit for last year. JT said that he would check with Robin to find out when the CCCM bookkeeper will have these reports ready. JT reported on the Day Care problem and gave us an update. Jim asked if anyone had any problem with the credit card procedure that he passed out at last months meeting. There didn’t seem to be and he is going to get with Tisha to see about implementing these procedures with everyone that has a church credit cards.
New Business: None was brought up.
Finance Committee members consist of:
Chairperson Pam Komendo
Pastor JT
Lay Member Kelsey Wells
Chair of Admin Board Scott Black
Representative of Staff parish Kelsey Wells
Representative of trustees Denny Woods
Lay Leader Charles Merlau
Financial Secretary Jenny Greiner
Treasurer Lance Ashermann
Chair of Stewardship Finance Committee
Closing Prayer: Pam Komendo
Submitted by: Pam Komendo, Chair of Finance Committee
Next meeting will be on May 19th at 7:00 PM
Finance Committee
February 17, 2009
Present: Denny Woods Lance Aschermann Scott Ransburg
John Thomas Jenny Greiner Charles Merlau
Jim Petrow Pam Komendo
Denny: Opening Prayer
Pam Komendo was introduced as the new Chairperson for the Finance Committee
Jenny: Update on the non-working Membership Plus; Denny Woods suggested that Jenny use WOW Links to help her with the financial program. Jenny talked to Trisha about the Church Windows Program and getting her the Contribution Section of it. She said that it would be around $250.00. She was given the approval to use which ever program that she wants. If she goes to Church Windows see if it can be used outside of the church. If it is used on the church computer the Contributions portion needs to be password protected.
Lance: Financial Reports were passed out and gone over. Nothing unusual was noted. Lance paid some towards the apportionments for the year. Lance is in the process of changing the names on the bank signature cards. Justine Handley and Mike Poor’s names were removed and Tisha Tanksley and Pam Komendo’s names were added. Lance Aschermann’s remains. Any checks over the amount of $5,000.00 will continue to need two signatures.
Old Business: Charles Merlau reported the church should be receiving notification from the estate of Lewis Strahl. JT said that we have received a letter but that it would be 6-9 months before we know anything about the amount.
JT reported that the Day Care problem is being dealt with and that it is ongoing.
New Business: Jim Petrow reported that he has been working with the District Office on procedures about credit card uses for church entities.
The Day Care currently has 1 credit card. The church currently has multiple credit card users with their own individual card account. Lance reconciles these as the bills come due. JT suggested that we need to have something in writing for credit card use and reconciliation for the entire church.
Jim Petrow said that the audit is currently under way for 2008. He is waiting for Robin to come back from maternity leave to get the books for the CCCM. JT said that she would be back this week.
Lance is going to close out the initial account that was set up for the Building Fund at 5th/Third Bank. This account has not been used for some time since we have two accounts for the Building Fund. This one has $100.00 in it and will be transferred to the other account.
Jim said that we need to set up ten new accounts on our Balance Sheet. Five for other assets and five for Fund Balances.
JT said that Steve Harding reported that his salary is still not correct. Lance said that he would look into it.
CMC Recreation Department Financial Status; Bob Bergeson writes checks, Jim Petrow makes the deposits and Scott Black did the audit for the Recreation Department of the CMC.
1099’s: After looking at the financials for the paid instructors for the CMC Jim is having Bob Bergeson prepare information for 1099’s for those instructors.
Adjourn: Prayer by JT
