Trustee Committee

Update on Sanctuary Remodel 7/12/2010

Here is a brief status for renovation as of the end of today. Today was day 8 and our goal is to be done by July 31 which would be on day 27, so we are right around 33% of our elapsed time.

I feel like everything is moving along really well. The great start due to the excellent volunteer kickoff day made a huge difference. Virtually all demolition tasks are complete, with just a few spots of stuck carpet pad and a cable or two still to be removed. AJ removed the lights, hangers, and chandeliers, and also the old speakers. Beams one and two are now clear and ready for the new stuff to go up. Holes where the old lights were attached have been covered with painted trim covers.

Jon has a pretty good start on the electrical. He has completed installation of all the lower conduits including the A/V conduits around the main and lower platforms. The conduits from the panel to the dimmer system are in place, and also a spare conduit for electrical that Jon threw in for us. Conduits are also running into the closet area for AV and electrical there. All of the floor access boxes are ready to be framed in. No electrical cables or A/V cables have been pulled yet, but I expect that to happen over the next couple days.

Our first major issue was the lack of space to get conduits through the HVAC chase, but it has turned out to be a positive because going through the floor channel is going to save us more than it costs, in part due to some very reasonable pricing by Chuck on the floor trench. It has allowed us to use the cheaper PVC conduits for the long runs to the panel, which in turn made it feasible for AJ and I to install the two large AV conduits in that run.

Roger has the framing moving along with several of the platform segments already built and ready to be installed. He has had some good help from Larry and Walt. Denny and Walt have purchased materials for the tech center platform and have assembled a large portion of the base deck.

Chuck was able to get all of the concrete poured and finished today, including the ramp, the floor trenches, and the steps around the altar. All of that looks really nice.

Rick Short was on site today and he is thinking installing the carpet with a pad and tack strips is probably going to be better than gluing the carpet with no pad. That will solve any issues with glue not sticking to "damp" concrete, and will also do a better job hiding some of the imperfections that are part of a remodel situation. He will absorb any increase in cost due to the pad vs the glue.

I would anticipate that alot of the framing and decking will get done this week. Also most of the electrical and AV cables on the platforms will get pulled this week. AJ is bringing in a speaker system to demo this Wednesday evening around 6PM so all who are available should try and be there to listen - will be using the lift to allow us to hear the speakers from their approximate location above.

We ran into some minor issues making the platform front, angles, and steps work just right so we ended up solving this by expanding the "straight" platform dimension a bit, and at the same time reducing the length of the angled areas. I think this worked out to be a better solution as it keeps the aestetics of the angles but also maximizes the more usable straight space.

Barb Woods and Judy Willits painted a few sample areas with two different paint colors, biscuit is almost identical to the current color, and the test spots of the color bagel look really nice and I think would be a great improvement if that is what we end up doing (Trustees).

We may be able to get started on some of the beam work later this week for lighting, etc, but definitely by early next week. Jon and AJ both have quite a bit of work up there, including conduits and hanging of the black pipe for the lights.

I hope to have a report on the budget soon, but not quite there yet.   I have a pretty positive feeling about it and hopefully can confirm that in the next couple days.

Thanks to all who have donated their time, talents, and funds to date - I think we have a very good chance of getting the total project done, and even done on time!

Mike

Trustee`s Meeting May 11th. 2010

Those present: Denny Woods, Mary Armstrong, Judy Willits, Larry Gray, Sheri Smith, Mike Poor, Becky O`Dell, John Thomas

The meeting opened at 7:03 p.m. with prayer led by Denny.

Financial Report:

Repair and Maintenance-$16,111.00      Improvement Fund-$19,586.00

Old Business

*Minutes were approved

-Light pole insurance money has been received so we are ready for installation

-Check on date for Painting of the Celebration sign and fencing.

- A landscaping/ work day has been approved, Steve Harding to head it up!

-Steve Harding reported to the trustees that he thought we had to many emergency lights

-Steve gave us a bid from his old company to fertilize and weed control for our church yard.($515.00)

We have given Steve permission to plant 14 trees as a gift from the Jamar Nursery. Moving of the trees total $1,500.00

Steve asked the committee again about a sound room for his equipment. We are hoping to see some plans drawn by a professional architect. Mike will check on this for us.

-Denny will look into railing under stair`s to hide compressor in CMC

-No ideas on Red Letter floor

-Larry Gray fixed our lighting problems (exit signs,ballasts)

-Mary will give Steve Harding the OK to to buy a new computer for $500.00

-Mike has meet with Koorson (Alarm co.) and has the alarm system working as it should

-Denny fixed the bathroom stalls doors and some lighting in the bathrooms

-J.T. wants to build a deck covering at the parsonage 14/12, the ok was given

J.T. will have the carpet cleaned their in the next two weeks.

-Bob will arrange a painting day this summer, We will hire the high work to be done, estimates to come

-We looked at the estimate for the air conditioning compressor, Sheri will check into it.

New Business

-lighting in the old part of the church and or new bulbs for the gym lights

-When will Upward and or the Scouts hang the large flag`s in the gym,

-Also the light outside that shines on the flag pole.

-Have the occupancy sensors in the CMC bathrooms been installed

-The charge conference approved the Sanctuary Renovation On Sunday, April 18th. 2010, Bert Kite residing, District Superintendent

-The UMM will pay $500 towards the large garbage disposal for Kit. C. Larry Gray will look into installing the small sink disposal

-The Pathfinders SS class bought 6 new 6 foot tables.

-Bill McCoy would like to sand/paint the old church bell in 2 weeks!

-Denny spoke about the Fuller project and the Help Build Hope/Mission wknd

-The OK was given for to have the parsonage`s lawn treated.

-Dave Yount is looking into an out door permanent basket ball goal

-sidewalk from town/gift of base cove from Short carpet/lawn cutting twice weekly

The meeting was adjourned with prayer by J.T.

Trustee`s Meeting May 11th. 2010

Those present: Denny Woods, Judy Willits, Larry Gray, Sheri Smith, Mike Poor

The meeting opened at 7:04 p.m. with prayer led by Denny.

                                    Financial Report:

Repair and Maintenance-$15,568.00      Improvement Fund-$7,233.00

                                      All Business

*Minutes were approved

--Check on date for painting of the Celebration sign .

--Fertilize and weed control for our church yard ($515.00) was done

--Landscaping day was not very well attended!

--Computer for Steve Harding?

--Larry Gray will look into railing under stair`s to hide compressor in CMC,

   Mike Poor and he are working together to get the light pole installed.

--Denny will check on our contract with Koorson, and work on Insurance policy update

--Bob Mitchell got 4 bids, we decided on A J painting, a local contractor $2,450 for all work

--We looked at the estimate for the air conditioning compressor, decide in June

--Mike Poor to work on our lighting in bathrooms and work with the Scouts and recreation

when they install the new flags and lighting reported by Becky Odell

--Sheri will speak with Korey Collier to ask when new light sensors will be installed

--Sheri will call AMCO about the emergency phone in our elevator

   and call Muegge to install large garbage disposal for Kit. C.

-- Larry Gray will look into installing the hand sink disposal

-- and a new mowing concept at his son`s church

      The meeting was adjourned at 8:35

Trustee`s Meeting March 9th, 2010

Those present: Denny Woods, Mary Armstrong, Judy Willits, Sheri Smith, Mike Poor, Becky O`dell

The meeting opened at 7:07 p.m. with prayer led by Denny ..

Financial Report:

Repair and Maintenance-$16,630.69 Improvement Fund-$20,464.46

Old Business --

*Minutes were approved

--The committee liked the new stoves in Kit B.Mary said "Any help toward their purchase would be appreciated"

--Mary said The light pole is done and ready for installation

--Mary will check with Robin on the painting of the Celebration sign and fencing around playground equipment

--Mary will get with Barb and buy some pots for the ivy in CMC, Mary will ask UMW if they would like to donate some money towards them

--Mary will check with N.P. hardware to see if our account is still open

--We will ask J.T. next meeting if the parsonage carpet has been cleaned

--Denny will look into railing under stair`s to hide compressor in CMC

--Denny & Mike will get with Bob & Larry to see if they have any ideas for the Red Letter floor

--Side walk out emergency exit of sanctuary put on hold until better weather

New Business

--Mike will get with Alarm Co and Phone company to resolve the phone/alarm issues,and ok the upgrade if he deems it crucial.

--Mike and Denny will start to look at changing the lighting in the old part of the church and order new bulbs for the gym lights

--Denny will look at repairing the bathroom stall doors in fellowship hall

--Denny reported that Upward and the Scouts would like to hang two large flag`s in the gym, Christian and American,

We thought that would be a good time to share renting a lift to change the light bulbs at the same time we hang the flags.

--Upward and the Scouts will also get a new light or fix the old light that shines on the flag, on the pole outside

--Sheri, Mike and Judy asked the committee for improvement money for the Sanctuary Renovation Project

( if it is approved by the charge conference) and $10,000.was approved

--Denny said "Korey Collier would like to put occupancy sensors in the CMC bathrooms for around $300. it was approved,

and we thank the youth for helping us save on utilities

--Sheri reported that Dave Yount got a bid on laying carpet in the 1st Sun School room upstairs out of scraps on hand for $300.

it was approved and the pathfinders Sunday school class will pay for that.

--Sheri got bids on 2 garbage disposals for Kit. C Pathfinders will discuss and pay for one or both out of their breakfast money

--Greg Wells asked permission to put a sign out front for the new service QUEST and it was approved,He would like to darken the

sanctuary windows for some of his services but we will discuss how at a later date

--We discussed parking lot issues at large events

--Judy talked about more advertising for our church, Becky will speak to Cory and Mary will find out the costs and Judy thought that

it could be discussed in the Staff Parish meeting too

--A workday is needed to clean up the church for Spring

--Denny talked about the Mission Build Project and asked the committee what they thought of housing 30-50 men from Fuller mission,

associated with habitat for humanity the week of the Labor Day holiday and it was approved.

--Becky talked about Church Sponsorship-One baseball team and one softball team - sponsored by NPUMC. The church will be advertised

on the two team's uniforms and also in the league roster book, as well on the board at the diamonds.

This was in exchange for the wonderful service of using the CMC for sign-ups, etc.

The Meeting was adjourned at 8:41

Trustee`s Meeting January 12 th., 2010

Those present: Dr.J.Thomas, Denny Woods, Mary Armstrong, Judy Willits, Sheri Smith, Larry Gray

The meeting opened at 7:02 p.m. with prayer led by Denny . Denny Woods, co-chair, and J.T. opened the meeting .

All finances for Jan.were not available

$20.000. Repair and Maintenance fund

Old and New Business --

--An explanation of duties and Intro of new members were made by Dr. John Thomas

--An election of the new officers were held ; Denny Woods will serve as Chairman ..

--As Secretary ; Sheri Smith

--All were in favor and they were approved .

--Sheri will talk with Tisha to get doors re-keyed , old S.S. door and the new stage storage door.

--Don Ellis gave Sheri all the paperwork involving the transformer and light pole,the transformer will be put in place with a new meter-base

as planned by Don and Duke energy. To be installed before the end of Jan. , for light and heat in the barn.

--Mary said that the light pole was being spray-coated and she would let us know when it was done.

--Denny was going to check with Don or Lance to see if we received any insurance money yet.

--Sheri reported that an ice maker had been chosen

--Larry will pick up/ install the ice maker and new wash sink, and take out the old sink.

--Bob Mitchell painted the wall behind the old sink and helped Larry pick the ice maker up.

Steve Harding and Sheri cleaned out the space and Steve took the old sink up stairs to the youth rm for decoration

--J.T. has not had a chance yet to get his new laptop or the parsonage carpet cleaned

--Mary reported that Robin will wait until better weather to have the Celebrations sign painted

--Sheri will turn over the Home Depot credit card and turn Don`s keys and swipe card into the office

--Denny will check to see if we closed our New Palestine Hardware`s account...

--Denny will check on getting a gate under the stair railing in the CMC

-- Emergency info was passed out and talked about, Sheri will get new member Becky O`Dell`s paper work mailed to her

and compile a list for all of telephone #`s. for emergency.

-- Larry agreed to be on the Alarm company's calling list as # 4

--Larry needs to get maintenance key and outdoor key, and it was approved

--Larry also thought that a tour of the building would be helpful for all members of the committee.

--Bob Mitchell will talk to Steve about sanding the Red Letter room floor

--Denny asked about the snow and Ice procedure,Sheri had the new contract and read over the conditions

--Judy Willits was asked to fill the trustee position on the Sanctuary renovation committee, it was approved

also a carpet sample was shown from the 2nd bid and color and density was discussed.

That committee is hosting a dinner Sun 31st at 6;30 pm for discussion. After Charles Merlau has shown slides to the congregation 4 times

--Tates Creek High School drum core was turned down this year to stay in our gym during competition!Sheri will let them know

--Mary will get with Barb Woods and pick out some large pots to plant ivy in .

The meeting was closed with prayer by Dr. J.Thomas at 8:10 p.m.

Trustees’ Meeting September 8, 2009

Those present: Denny Woods, Don Ellis, Cindy Cox, Dr. John Thomas, and Bob Mitchell.

The meeting opened at 7:05 p.m. with prayer led by Denny. Denny Woods, co-chair, led the meeting.

The finances for August were: General Budget: $6,795 and Improvement Fund $19,346.

Old Business –

--Don has the new donated door closer. We discussed the need to install these heavier door closers to the 8 outside doors. Update: Don has ordered all the mounting plates and is hoping to get them tomorrow.

--The question was raised if we could get a water line to the west side of the building. Update: Muegge is going to install the water line.

--Don believes we should get the shrubs out front trimmed. Update: We still need to get the weeds pulled. Denny said we could add this to a possible fall work day. JT said he has found some Boy Scouts who are looking for community service projects to do.

--We approved to have Don get with CPM to add a door to the storage area (east of entrance to the stage) for $1400, which was the total cost of the bid to finish this project. Update: CPM had to order the frame first, which takes 3-4 weeks. They will use our door. All is progressing.

--The track covering has been completed. Bob Mitchell will lead a team to get the base molding added. He is looking for a small team of volunteers to get this job done soon. Upward is funding. Update: Everything is done and looks fantastic!

--Don Ellis said we probably need to wait until the weather is a little cooler to change out the lights in the Welcome Center. Update: All has been completed.

--All lightning insurance claims have been sent in except for the elevator. The claims total around $20K. We only have one $1K deductible to meet. Update: Don is hoping to hear something from the insurance company soon.

--Sherri showed samples of new carpeting for the library that she would like to fund from the Wedding Fund. We asked her to get a price and check the Wedding Fund balance and to come back to the next meeting for a decision. Update: Still waiting to hear about fund balance. We indicated we might be able to help if there isn’t any fund balance remaining as the carpeting needs replaced.

New Business –

--Bob M. is going to get estimates to paint overhangs on the old church building. We talked about getting it done next spring.

--Nelson has completed his piece of the landscaping. We agreed to get estimates to finish the rest. Denny has already asked for one. Sherri is going to get some too.

--Dave Yount indicated both his desk and Beth’s desks in the CMC office are falling apart. We agreed to look at them to determine what needs to be done. We agreed that Recreation should take care of Dave’s desk.

--Dave needs a fireproof safe to handle cash. JT indicated he has one (filing cabinet type) in the parsonage and would give it to Dave for his use if someone would help him move it. Bob M. said he would help move it.

--Linda Quick asked that we fund the $334.75 repair bill for the CD tape deck. We agreed to use the Improvement Fund to pay it.

--Don wants to hook up power lines (from inside the building to the electrical box) so we can put lights on the front outside trees this year at Christmas. We agreed to let Don pursue.

-- The meeting was closed with prayer by Dr. JT at 7:40 p.m.

Trustees’ Meeting August 11, 2009

Those present: Denny Woods, Don Ellis, Janet Wilson, Cindy Cox, Dr. John Thomas, and Sherri Smith.

The meeting opened at 7:05 p.m. with prayer led by Dr. JT. Denny Woods, co-chair, led the meeting.

The finances for July were: General Budget: $7,171 and Improvement Fund $24,209.

Old Business –

--Don has the new donated door closer. He will get help to get it installed. We discussed the need to install these heavier door closers to the 8 outside doors. Don will get a bid after we get this first one installed. The new door closer has been installed, and it works great. Don got 2 bids for the purchase of the remaining door closers: one from CIH and one from Dealer’s Wholesale. CIH wanted $461 each. Dealer’s Wholesale wants $316 each. We can purchase them one at a time; there’s no bulk discount. We agreed to have Don order 4 more and to get those installed before purchasing more. Update: Don had to reorder the mounting plates. We got the wrong ones.

--The weeds by the back creek are high and need mowed. Sherri is going to ask our grass mower about costs to mow. Update: Sherri found out that all we have to do is to fill out a form with the Surveyor’s Office, and they’ll take care of it. Sherri will complete.

--The question was raised if we could get a water line to the west side of the building. Don explained how that basically wasn’t an option. We discussed purchasing a plastic water tank and cart for watering purposes. Sherri will ask Bill about it. Update: Don has an idea and is getting with Muegge about it.

--Don believes we should get the shrubs out front trimmed. Don is going to ask the person who trimmed them the last time for a cost. We told him to do it if it costs $200 or less. Update: The folks who mow our grass will do it within a week. We still need to get the weeds pulled. Denny said we could add this to a possible fall work day.

--We approved to have Don get with CPM to add a door to the storage area (east of entrance to the stage) for $1400, which was the total cost of the bid to finish this project.

--The track covering has been completed. Bob Mitchell will lead a team to get the base molding added. He is looking for a small team of volunteers to get this job done soon. Upward is funding.

--Don Ellis said we probably need to wait until the weather is a little cooler to change out the lights in the Welcome Center. The attic is too hot right now to do the job.

--All lightning insurance claims have been sent in except for the elevator. The claims total around $20K. We only have one $1K deductible to meet. Don is concerned about the amount of claims we’ve turned in over the past 3 years; he says they total around $70K.

New Business -

--Denny asked that the trustees know how to turn off the alarms so Sherri/Don made copies of the instructions along with phone numbers and handed out to the trustees at the meeting.

--Both Gary Jones and Cindy Cox need replaced as trustees in January 2010. Gary resigned now, but we agreed to wait until January. Cindy is moving to Florida in January.

--There was some discussion about moving the choir loft pews based on comments made at Sunday’s Administrative Board meeting. Since we weren’t sure of the best place to put them, we agreed to wait until a firm idea was generated.

--We discussed a parsonage vs. a housing allowance for the pastor. We agreed that this is a Staff Parish decision. Dr. JT doesn’t care as long has he is given advance notice of any change.

--It is freezing in the daycare area at night. Don will check. Possibly the thermostats are too old?

--Adam Poore wants to use bird seed for his upcoming wedding. We agreed that as long as they clean up immediately after the wedding that they could use bird seed.

--Sherri showed samples of new carpeting for the library that she would like to fund from the Wedding Fund. We asked her to get a price and check the Wedding Fund balance and to come back to the next meeting for a decision.

--We’ve been approached by a small soccer league about using our field out back for a small fall and spring soccer league. Don said we had to be careful not to move dirt due to the drainage area. We assumed they would want access to the bathrooms. Were they willing to pay a small fee? Would they need supervision? We would have to be careful of parking needs due to other building uses during soccer games. We agreed that we wanted to make this work. There’s an email about the full request that Dr. JT has and will look at. More to follow.

--During the recent big storm, we had water in the Welcome Center. Don said it came through the bottom frames of the windows. Don caulked the bottoms of the window frames and said we need to watch it to see if it worked.

-- The meeting was closed with prayer by Denny Woods at 8:12 p.m.

Trustees’ Meeting July 14, 2009

Those present: Denny Woods, Don Ellis, Janet Wilson, Cindy Cox, Dr. John Thomas, Bill Ettinger, and Bob Mitchell.

The meeting opened at 7:03 p.m. with prayer led by Denny Woods. Denny Woods, co-chair, led the meeting.

The finances for June were: General Budget: $7,872 and Improvement Fund $21,962.

Old Business –

--Pat Settergren from Floorscapes came to the meeting and discussed covering the walking track. Update: The installation will take place starting July 20 and will take 4 days. We’re painting above the track on Thursday, July 16, at 5 p.m. Bob has repaired the damaged walls.

--Robin from Daycare asked to take down the divider between rooms 15 and 16. We approved. She wants a better bulletin board, which we approved. She discussed laying carpet in 3 rooms where the current carpet is rippled. Part of the entryway will have linoleum. She has $2,000 to spend. Rick Short quoted $3.5K. We approved the carpet purchase and said we’ll add up to $1.5K if she needs it. Robin also said the mulch in the playground is done. She’s working on getting the fence back up. There is a bent pipe on the playground equipment that needs replaced. We agreed. Update: The carpet was laid today.

--Don has the new donated door closer. He will get help to get it installed. We discussed the need to install these heavier door closers to the 8 outside doors. Don will get a bid after we get this first one installed. Update: The new door closer has been installed, and it works great. Don got 2 bids for the purchase of the remaining door closers: one from CIH and one from Dealer’s Wholesale.   CIH wanted $461 each. Dealer’s Wholesale wants $316 each. We can purchase them one at a time; there’s no bulk discount. We agreed to have Don order 4 more and to get those installed before purchasing more.

--Don is getting a bid from Koorsen on our sprinkler system and water test. Koorsen wants a 3-year contract.  Update: Don signed the contract. He also asked them to give a bid on our alarm system. Koorsen looked at our alarm system and said we need to replace the main panel for $1,000. (Circle City wanted $1,200.) Koorsen said they would monitor our church for $31/month, which is cheaper than Circle City. They want a 3-year contract. We agreed we needed to keep the parsonage on a security system too. Koorsen’s costs will be half of what Circle City was charging us. We agreed to switch to Koorsen.

--Church Mutual contract is up next month. They will visit us on the 17^th to do a walk through. Don will meet with them. Don Engles is the POC from Church Mutual. Update: Don said we needed to turn all of our insurance claims in at once. We agreed to borrow from the Improvement Fund and to reimburse it when we get reimbursed from our insurance claim as the bills are rolling in.

--The weeds by the back creek are high and need mowed. Sherri is going to ask our grass mower about costs to mow.  Update: Since Sherri couldn’t make the meeting, there was some speculation about the outcome but agreed we weren’t sure and needed to talk with Sherri first.

--The lights in the CMC were worked on today. We had some missing spotlights. Someone had turned off the security lights.  Update: We can replace each light (with a type that doesn’t require a ballast) for $100. We approved the spending of $2000 to replace all of the lights. Denny will call Mike.

--The question was raised if we could get a water line to the west side of the building. Don explained how that basically wasn’t an option. We discussed purchasing a plastic water tank and cart for watering purposes. Sherri will ask Bill about it. Update: Don is going to ask Muegge about how to get water outside to water the plants.

--The building use form and revised rates are being typed. Every event will need a supervisor. All rates are being increased. Update: Denny brought the updated NPUMC building usage policy, and the trustees blessed it.

New business –

--Don believes we should get the shrubs out front trimmed. Don is going to ask the person who trimmed them the last time for a cost. We told him to do it if it costs $200 or less.

--Roger Holder is joining the church staff and needs a computer. We approved the purchase of a computer for Roger. JT will work with Tish on the purchase. We thought we could purchase a computer for the $500-600 range.

--Denny brought charts which shows the last six months of utility bills. They are similar to last year’s. Bill believes we should post them on a bulletin board for everyone to see. We agreed.

--The Little Bears Day Care was closed by the county due to being out of code with the sewer system. Robin called JT and said she would agree to take on more children at our daycare. To date, we have increased our daycare numbers by 12 with a potential of 40-50 more. Daycare is not using any additional rooms nor are they using the new kitchen. They are also monitoring utility usage. Don questioned if the plumbing/drainage can handle the increase esp. in the old building. Denny questioned if we should require a monthly assessment that would go straight into the general fund. This assessment would help offset building maintenance. Bill discussed putting a vote to the church. He also encouraged another meeting to let the people hear about what is going on so they can ask questions and let their voices be heard. Bill believes we need a full-time custodian/maintenance person. We discussed putting a day care notice in the bulletin to inform the church members about what is going on, how we are reviewing it, and so on. JT is going to approach Robin about all of this.

--JT announced the next Administrative Board meeting is scheduled for August 9^th after church.

-- The meeting was closed with prayer by Dr. JT at 8:38 p.m.

Trustees’ Meeting June 9, 2009

Those present: Denny Woods, Don Ellis, Janet Wilson, Cindy Cox, Gary Jones, Sherri Smith, Bob Lewis, Dr. John Thomas, and Bob Mitchell.

The meeting opened at 7:00 p.m. with prayer led by Denny Woods. Bob Lewis, co-chair, led the meeting.

The finances for May were: General Budget: $9,036 and Improvement Fund $20,758.

Old Business –

--The door to the storage area (east for entrance to stage) is being worked by Don. Update: Don is getting a bid from Dealer’s Wholesale.

--Pat Settergren from Floorscapes came to the meeting and discussed covering the walking track. He said it would take approximately 4 days to complete (prep + 3 coats). He will fill in the cracks and sand. We should not see much wear and tear. Price will be around $10,000. He needs 2-3 weeks lead time for starting the job. Our chairs won’t hurt the floor. The floor won’t yellow over time. We will still need to add a cove base. Sherri brought a 2^nd bid from another company (Shelby Coatings) for $17,600. Bob M. said that Upward has $1,000 for the cove base and would contribute approx. $5-5.5K for the track. He believes Bob B. has almost the same amount that he will contribute from his programs. Bob M. will verify amount with Bob B. before the next meeting. Bob L. asked, “If we added additional layers, would we be better off?” We agreed to make a final decision in June and to get the track done in the July timeframe. Bob M. also indicated he would put a painting crew together to paint part of the walls above the track. Update: We approved purchasing a walking track from Floorscapes. We will install one additional layer than we had previously discussed. The track will also include all 3 stairwells and inside of the doors to each classroom. It will be done the week of July 13-18 (or possibly the week after). Upward and Recreation will donate $10K towards the total cost of $11,947. Upward and Recreation will also purchase the cove base. Bob M. will lead a team to get the painting done the week prior to the track installation.

--Robin from Daycare asked to take down the divider between rooms 15 and 16. We approved. She wants a better bulletin board, which we approved. She discussed laying carpet in 3 rooms where the current carpet is rippled. Part of the entryway will have linoleum. She has $2,000 to spend. Rick Short quoted $3.5K. We approved the carpet purchase and said we’ll add up to $1.5K if she needs it. Robin also said the mulch in the playground is done. She’s working on getting the fence back up. There is a bent pipe on the playground equipment that needs replaced. We agreed. Update: Divider is down. Robin is moving ahead on the carpet. Robin likes the divider being down and asked if two additional dividers could be taken down. We voted to wait on that request to determine if it is really necessary.

--Don is going to build removable, inexpensive window shades for the front two windows in the sanctuary as requested by Linda Quick. We approved.

--The youth room floor is too slick now that a sealer has been applied. Denny will ask Steve about it and maybe Pat from Floorscapes can help fix.

--Don has the new donated door closer. He will get help to get it installed. We discussed the need to install these heavier door closers to the 8 outside doors. Don will get a bid after we get this first one installed.

New Business –

--The Celebrations sign out front looks bad. We need to take a closer look at it.

--JT’s riding lawn mower needs repaired. He’s been using it to mow the parsonage grass. We approved to pay for the necessary repairs.

--Don is getting a bid from Koorsen on our sprinkler system and water test. Koorsen wants a 3-year contract.

--Church Mutual contract is up next month. They will visit us on the 17^th to do a walk through. Don will meet with them. Don Engles is the POC from Church Mutual.

--The weeds by the back creek are high and need mowed. Sherri is going to ask our grass mower about costs to mow.

--We agreed to formally thank Nelson Keener for all the work he has been doing on our landscaping. We agreed to add a news item to the monthly newsletter and to have JT say thank you with a PowerPoint during church.

--We asked JT to remind everyone at the next staff meeting to keep the doors locked. We found several instances of where doors have been left unlocked.

--Sherri said she has $5K in the wedding fund. She asked if she could use the money to purchase a heavy duty sweeper and possibly carpeting for the library. We agreed.

--The lights in the CMC were worked on today. We had some missing spotlights. Someone had turned off the security lights.

--The building use form and revised rates are being typed. Every event will need a supervisor. All rates are being increased.

-- The meeting was closed with prayer by Dr. JT at 7:55 p.m.

Trustee Minutes April 15th, 2009

Present: Denny Woods, J.T., Janet Wilson, Cindy Cox, Gary Jones, Sheri Smith, Don Ellis, Bill Ettinger, Bob Lewis, Bob Mitchell

The meeting opened at 7:05 p.m. with prayer by Denny Woods. Bob Lewis, co-chair, led the meeting.

The finances for March were: General Budget $12,452 and Improvement Fund $17,007. No update was provided as of April 15th.

Old Business
--A brief discussion about whether or not the roof had hail damage during the course of the past year occured at the March 10 meeting. UPDATE: A sealer was put on J.T.'s roof. J.T. reported that the inside ceiling/wall needed a minor repair.
--It is cold in the Library. UPDATE: We purchased a small heater for the Library. Don is going to call Muegge about this condition.
--Room 207, Sunday School Room, is being looked at by it's class to determine if they want to install carpet. UPDATE: the carpet has been installed; however, the class selected a different sample than the one they showed the Trustees. There was concern about groups not following proper procedures. Sheri did indicate that the carpet selection does look nice.
--Steve Harding wants us to frame the Youth Room south entrance for storage. UPDATE: the youth completed their cosmetic decorations, and it looks very nice. More discussion needs to occur if they come back to us wanting to do major remodeling.
--We need a DVD player hooked up to a tv. Don has one he'll donate. UPDATE: Don stated he doesn't have a DVD player after all. He only has a VCR.
--Nelson Keener came to the meeting and asked if he was going to get any funding this year to continue with landscaping. We agreed to give him $2500 to finish the work on the 2 islands and up to the northeast corner.  UPDATE: this work has been completed.
--Tisha said that people were parking improperly in the handicap spaces and that the old spaces needed repainted. UPDATE: the parking lot has cracks. We need to look into resealing it. We thought that CPM had given us a verbal agreement to reseal the parking lot. Sheri is going to call them to see what they say. Sheri is also getting bids on stripping and sealing the lot. So far we have a company that wants $6,000 to seal and $1,000 to strip. CPM says our marked parking is outdated. We need to include parking spaces for items such as cross hatches, mothers in waiting, first time visitors, etc.
--Bob Mitchell said that UPWARD was finalizing their costs for the past season and would be making a donation to the church. Bob indicated that UPWARD might want to fund cove molding for the track area. UPDATE: Bob Lewis wants to have multiple options from at least one more bidder for our May meeting. We agreed to finish the track in the summer due to fumes.

New Business
--Linda Quick would like for the first three windows in the Sanctuary to be tinted so the powerpoint slides can be netter seen by all. Don will get estimate.
--Kathy Wilson stated that the bricks by the bell are now broken, and children can get hurt when playing on them. Don is going to get a bid to fix the broken bricks. Everyone agreed to leave the bell where it is vs. moving it.
--Don reported we recieved $450 from our water damage claim after our deductible.
--Kathy Wilson indicated we need to expand our name tag rack. David said he would build it. It will take approximately 2 months to complete. We wil need to move the bulletin board. We agreed to let David build a new name tag rack.
--The child care is waiting for better weather to finish the mulch and fence.
--Richard Dye talked with Don about our door closers. He is going to give us a free one he thinks will work. If we like it, we can purchase 7 more. They cost approximately $400 each. Richard believes our doors are okay. Our closers are the cheapest ones you can by and we need better ones.
--Don said we still need to tie in the downspouts in the back. We have the materials. It will need to be dug by hand.
--Bill said he would move the large mound of dirt when the weather permits.
--Bob M. stated there is some painting that needs to be done. He'll check to see if he has any left over paint. The walls around the track need touched up.
--J.T. has a couple of itmes at the parsonage that need to be thrown away. Bob M. to take care of it.
--The door to the storage area (east of the entrance to stage) is being worked on by Don.  Dave Mercer found some people who will cut the door and build a frame for $650.  We questioned if there would be code issues if we did what was proposed. Sheri will talk to CPM about code issues. Don is going to get another quote.

The meeting was closed with prayer by J.T. at 8:00 p.m.