Author: ttanksley

Weddings at
New Palestine
United Methodist
Church

New Palestine United Methodist Church
3565 S. 500 W. (PO Box 377)
New Palestine, IN 46163
Phone: (317) 861-4390
Email: newpalumc@comcast.net
Website: www.npumc.com

New Palestine
United Methodist Church
Mark Wesler, Pastor

Welcome and thank you for considering New Palestine United Methodist Church for your wedding festivities! Enclosed in this wedding packet, you will find all the information necessary for planning your special day at our facility. We hope that the beauty of our Sanctuary, our Community Ministry Center, and the services rendered by our experienced, helpful wedding staff will add to your precious wedding memories.
Please read all the enclosed information, paying special attention to the required versus optional services.
If you decide that NPUMC is the church for you, please call the church office first to confirm the date you have chosen is available. We also keep this info up to date on our website, www.npumc.com. The sooner you book your wedding, the better. If you have not seen our facilities, it is recommended that you schedule a tour by calling the church office at (317) 861-4390. No weddings will be scheduled on the weekends of Christmas, Thanksgiving, Easter, before and after Vacation Bible School (mid-July), and Palm Sunday.
Once you have confirmed your date, please fill out the attached information, and along with your deposit check, hand deliver or mail (using the PO box) the forms to:
New Palestine United Methodist Church
3565 S. 500 W. (PO Box 377)
New Palestine, IN 46163
Once we receive your packet, we will contact you with a confirmation and any additional questions we may have. We look forward to working with you and helping you experience the wedding day of your dreams!
Contact the church office with any questions at (317) 861-4390 or newpalumc@comcast.net.
Sincerely,
Your New Palestine UMC Wedding Staff

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Thank you for considering New Palestine United Methodist Church for your wedding. It would be an honor for us to share your special day with you. As you will notice in fee tables of this packet, we have different fees for Members and Non-Members, we feel called to give our members a discount on all building use. There are additional fees for both the required services and the optional services that we offer. So, read through the packet, look over the prices, and let us help you plan your wedding!
*Members include Bride, Groom, Parent(s), or Grandparent(s) as Professing Members in the church member database at least 90 days prior to the scheduling of the wedding.
A WEDDING at New Palestine United Methodist Church INCLUDES:
Use of the church Sanctuary and 2 dressing rooms for up to five (5) hours on the day of the
wedding. Generally, most couples need to plan for thirty minutes for the actual wedding and
at least an hour for pictures afterward. An additional fee will be assessed for any time over five (5) hours.
Rehearsal and decorating of the church for up to two (2) hours the day before the wedding. An additional fee will be assessed for any time over two (2) hours.
Meeting with Wedding Hostess 30 Days prior to your event.
REQUIRED SERVICES INCLUDE:
Wedding Hostess
This person will be a representative of the church and will be your church liaison. Their duties will include:
Ready Church for Event
Assist Entry for All Wedding Party, Photographers, Guests, etc.
Be Available During Entire Rehearsal and Wedding
Guest Flow Into the Sanctuary
Assist Pastor (If Pastor Is from NPUMC)
Clean Used Rooms
Ready Church for Worship Services After Event
Church Lock Up
*For any event accommodating more than 100 people,
an additional hostess will be added, requiring an additional fee.
A/V Technician
This person will be a representative of the church with knowledge of our sound and lighting equipment and will be present during the rehearsal and wedding to control both. They will set up microphones, so we are able to hear the Pastor and any soloist or readers, they will set up a lighting scene, and they can also play a PowerPoint slide show or music of your choice during your wedding ceremony. This A/V Technician is provided for the operation of sound and
lighting in the Sanctuary only. Music and/or video should be given to the technician on a CD or USB drive at least 7 days before your event.

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Minister
The suggested minimum honorarium listed in the fee tables of this packet will include an initial introduction meeting, three (3) counseling sessions, a final details meeting, the rehearsal and the wedding. The Pastor should be given his honorarium the day of the wedding rehearsal. NPUMC does allow Brides and Grooms to have another Pastor conduct ceremonies here. However, said Pastor must be approved by our current Pastor, and be a legitimate Pastor or Ordained Minister.
Deposit
A refundable deposit of $500 and a completed wedding packet will be required at the time of reserving your dates and times and be added to the church calendar in permanent status. The damage deposit check will be held until after the event and is in addition to the fees owed for the event. If no damages are found, the check will be returned to you within 14 days. All
remaining fees must be paid in full within 30 days prior to the event. This deposit and fee schedule applies to both Members and Non-Members. Any fees paid to the church for wedding purposes are NOT considered a tax deductible donation. These fees are paid in exchange for a service rendered and do not qualify for tax deduction.
OPTIONAL SERVICES INCLUDE: Keyboardist
Our church keyboardist is available to play for weddings held in this church unless there are scheduling conflicts. Please note that we do not allow anyone but our designated musicians to play our instruments.
Services of the Church Keyboardist Requested: _____ Yes _____ No
You can also bring music in on a CD or USB drive to be played during your ceremony. There is no additional fee for this.
Receptions
Use of the church for up to five (5) hours
Use of the church for up to two (2) hours for set up and decorating
Set up, usage, and removal of all church-owned tables and chairs
Use of Refrigerator, Sink, and Freezer
Use of the Gym or Fellowship Hall
Clean up for up to 100 guests
*For any event accommodating more than 100 people,
an additional hostess will be added, requiring an additional fee.
In order to protect our facility and provide the best experience for you and your guests, only the caterers listed will be allowed to serve food in our facility:
Blue Bird, Buca di Beppo, City BBQ, Fazolis, Jugs, Kopper Kettle,
Olive Garden, Qdoba, Texas Roadhouse
All caterers must provide warming trays/containers and it is your responsibility to return them. NPUMC is not responsible for any items left at the church following an event. All food is to be served in the Gym or Fellowship Hall.
Will you be having your reception at the church? : _____ Yes _____ No

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Reception Hostess
This person will be a representative of the church and will be your church liaison. Their duties will include:
Ready Church for Event and Set Up Tables and Chairs
Be Available During Set Up and Event
Assist Entry for All Guests
Assist Entry for Caterers, etc.
Guest Flow Into the Reception
Clean Used Rooms
Ready Church for Worship Services after Event
Church Lock Up
Kitchen Hostess
This person will be a representative of the church and will be your church liaison. Their duties will include:
Have Kitchen Ready when Bridal Party Arrives
Be Available During Set Up and Event
Be Responsible for Cleaning and Returning Church Towels
Supervise Persons in Kitchen Using Church Property
Make Sure No Church Property is Damaged or Removed
Assist with Final Clean Up and Make Sure Kitchen is Ready for Worship Services
Make Sure All Trash and Food Items Are Removed
Sweep and Mop Floors
Additional Information Regarding Receptions
We can comfortably accommodate up to 300 guests in our Gym. If you are having a DJ and need a dance floor, we can only accommodate 250 comfortably. Both scenarios would include the wedding party sitting at a table on the stage. Our A/V Technician (separate fee for a
reception) can run a PowerPoint slide show and also can play a playlist off of a CD or USB drive, if you choose to forgo a professional DJ. All media to be played must be given to the A/V Technician at least 7 days prior to your event.
The church has 20 (60”) round tables, 14 (8ft) long tables, and 250 white padded wooden chairs that can be used for a reception. These are all included in the Reception fee. We recommend you put no more than 8 guests at a round table for maximum comfort.
Will you be using NPUMC’s tables? _____ Yes _____ No
If so, how many of each kind? _____ Round _____ 8ft
Do you plan to have a professional DJ? _____ Yes _____ No
If you choose to have an on-site caterer, it is imperative that you note the following:
All church property is to remain church property and be kept separate from personal property and that of the caterer.
All food must be prepared and warmed off site.
Make sure to remove all leftovers.
All trash must be removed and placed in the dumpsters located on the south side of the building.
Any items belonging to the church must be washed and returned as they were found.

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PRICING
Additional services that can be provided at NPUMC by the women of our church include: Rehearsal Meals, Bridal Shower Lunches, Cake and Punch Receptions, and more. Please
contact Nancy Collier at (317) 861-6903 for pricing information and additional details.

Member Non-Member
Wedding $500 $700
Reception $600 $800

BUILDING USE FEES

REQUIRED
Minister (if from NPUMC) $250 (Member) $300 (Non-Member)
Wedding Hostess $100
Additional Wedding Hostess $50
Wedding A/V Technician $100
OPTIONAL
Keyboardist $150
Additional Soloist Rehearsal $50
Reception Hostess $150
Additional Reception Hostess $75
Reception Kitchen Hostess $75
Reception A/V Technician $100
Reception Custodian (Bathrooms/Floor) $50
Additional Time
Rehearsal Over Two (2) Hours $50/hr
Wedding Over Five (5) Hours $50/hr
Reception Set-Up Over Two (2) Hours $50/hr
Reception Over Five (5) Hours $50/hr

SERVICE FEES

Member Non-Member
Non-Refundable-To Secure Date on Calendar $100 $100
(subtracted from total cost)
Refundable Damage Deposit $500 $500
(in addition to total cost)

DEPOSITS

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Wedding Information Sheet 1
Bride and Groom Names:
Wedding Date:
Ceremony Time:
Arrival Time for Wedding Party? (Additional Charge for events over 5 hours.)
Pastor Officiating: Phone:
If not from NPUMC, Church:
Rehearsal Date:
Rehearsal Time:
Arrival Time for Rehearsal?(Additional Charge for events over 2 hours)
Estimated Wedding Attendance:
Estimated Reception Attendance (if being held here):
Rehersal Dinner at Church?: Yes or No (Circle answer) additional fee’s required

Bridal Party Info	Name	Notes
Example: Maid of Honor	Jennifer Smith	(List Ages If Children)

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Wedding Information Sheet 2
Bride’s Full Name:
(If the Bride is not the main point of contact, please note who is)
Address:
______________________________________________________
Phone:
Email:
Preferred Contact Method:
Member or Non—Member:
Age:
Married Before?
Occupation:
_____________________________________________________________________________
Groom’s Full Name:
Address:
Phone:
Email:
Preferred Contact Method:
Member or Non—Member:
Age:
Married Before?
Occupation:
_____________________________________________________________________________
Address after Wedding:

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Wedding Room Usage
When renting NPUMC for a wedding, you will have access to the following areas, noted by the gray shading below:
Parlor—Bridal Dressing Room
Library—Groom Dressing Room
Sanctuary—Ceremony
A5—Room for children who need changed, feedings, etc.
A16 & A20—Restroom facilities for wedding party and guests
Welcome Center & Narthex—Rooms guests will use to gather
The couple can decide if they would like to exit through the Welcome Center doors with a canopy or the Narthex doors with a long sidewalk.
The rooms listed above are the only ones included in the wedding fee that you will have access to. If you would like additional rooms, please consult with your wedding hostess regarding availability and pricing information.
Also note, the lighting in the Parlor is not optimal for bridal portraits or make-up application. Please inform your photographer and make arrangements to have pictures taken in better lighting, if desired.

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Wedding Facility Use Rules: Date: ____________
*Please read and initial your approval of each section .
Inform the church offices immediately of any change in wedding plans directly affecting the church.
Weddings cancelled less than 30 days prior to the actual event will not receive a refund.
It is your responsibility to initially schedule the Pastor, Keyboardist, etc. and also to confirm any date changes with them.
You will be responsible for any damages incurred or extra cleaning required beyond the normal janitorial services and removal of decorations.
NPUMC has a zero tolerance policy when it comes to the use of tobacco, alcohol , drugs and weapons anywhere on our property.
You will need a 100 ft aisle runner if you choose to use one.
No uncovered metal hooks or tape will be allowed to be used on our 36 pews that could damage or mark the finish. An alternative would be ribbons or rubber bands.
No Decorations may be tacked or taped to the sound damping boards in any part of the church. If they are damaged you will be assess a $1000 replacement value.
The large wooden table with glass topper in the Welcome Center should never be moved.
Decorations may not be attached to other woodwork or wall finishes.
The seasonal decorations in the Sanctuary on the walls surrounding the pews, and on the walls at the front of the stage area may not be removed.
Only drip less candles can be used in the Sanctuary. A unity candle and candelabras with protective plastic underneath may be used.
If you intend to have your guests throw flower petals or the like upon your exit, it is your responsibility to have someone designated for clean up. Throwing rice is prohibited. Throwing birdseed is allowed with an additional janitorial fee of $25. Will you be using birdseed? _____ Yes _____ No
If not, consider an easy alternative like bubbles.
It is also recommended that you have someone designated to gather your belongings and other misc. items after the ceremony is over.
If you go beyond the 5 hour rental agreement, you will be charged the extra fees.
I understand if I have questions I am to ask my Wedding Hostess 1st.
I understand that it is my responsibility that my wedding party knows these rules and complies.

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Wedding Facility Use Rules Continued:
No wax burning candles are to be used in the Gym or Fellowship Hall.
Continuous supervision is required on all persons during weddings, receptions in the Gym and/or Fellowship Hall and outside.
If you have a reception here, you will still need to make sure you have all personal items out of the Parlor, Sanctuary, Library and Restrooms before your 5 hour time frame ends on that side of the building.
No alcoholic beverages, tobacco products, illegal drugs, weapons or coarse language by you, your wedding party or any guests will be permitted in the church building or anywhere on the church grounds. Church personnel will ask you or your guest to leave and there will be no refunds given. It is YOUR responsibility to ensure that no one is drinking or smoking on the church campus. If we do find that any of your guests are drinking or smoking, or have weapons we reserve the right to cancel your event immediately and/or call the police.
If any cigarette butts are found in the church parking lot or campus resulting from your event, you will forfeit your damage deposit.
The church personnel in charge are employed to help you, and to encourage the best use of our church facilities, including the Sanctuary, dressing rooms, and reception areas. They do have full authority in carrying out the Building Policies listed in this packet. Your cooperation with them will help to assure you that your wedding and/or reception will be carried out as smoothly as possible.
__________________________________________________________________
Agreement for Use of Facilities:
Damage to premises: The person named below is responsible and liable for any injury or damage done to the premises, building, or contents, whether done by the person, guests, or others involved with particular event.
The person listed below has read all rules and regulations and agrees to abide by all rules listed in this packet and the Building Use Policy.
Printed Name:
Signature:
Date:
Date:

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BUILDING USE POLICY
1. All facility users are expected to abide by the guidelines. 2. All facility users, Members/Constituents and Non-Members, are responsible for room setup, take down, and cleanup. Space used should be returned to the state that it was in before setup began. An inventory list shall be provided for each room requested. 3. All facility users, Members/Constituents and Non-Members, will be required to pay a refundable damage deposit equal to 50% of the total fees due. The deposit will be returned within 10 days after said event if the premises experienced no damages or loss. 4. No alcoholic beverages, tobacco products, illegal drugs or course language are permitted in church building or on church grounds. 5. Children under age 13 must be supervised at all times and remain in the designated scheduled areas while on church grounds or in the building. All parties using the facilities must confine themselves to reserved areas and equipment. Do not move tables or chairs from another area without permission. 6. If a scheduling conflict should develop with a church program or ministry, other groups may be asked to move to a different room, seek a different location or cancel the event or meeting. 7. No food or drink is permitted in the sanctuary with the exceptions of elements for communion and water for speakers/singers. 8. No red or purple drinks are permitted in any part of the building except for communion elements. 9. Church equipment such as TV/VCR, projectors, and sound equipment can be reserved if available. Such needs must be included in the request for reservation form and some equipment may require a trained technician be present at an additional fee. 10. Any property left on the premises by those using the facility shall, after a period of thirty days from the last usage, be deemed abandoned and shall become the property of NPUMC. 11. Trash should be placed in the receptacles provided. If trashcans are filled during an event the trash bags should be changed and placed in the dumpster outside. 12. No signs, banners, flags, streamers, etc., are to be attached or hung from any wall, post or beam within or outside the church without the approval of the trustees. 13. No paints, tapes, or glues may be used, nor carpentry, electrical or other sorts of construction allowed on the premises without the approval of the trustees. 14. Do not use supplies belonging to other groups without permission. 15. Scenery or props must be freestanding. No nails, screws or stage hooks may be used. 16. No oil base paint, flammable liquids, fire producing chemicals, and/or open flames in any form is allowed except candles used during worship services. Any use of candles besides those on the altar needs to be approved by the pastor or trustees. 17. Members scheduling facilities for private, non-ministry events will be charged a use fee. 18. If your event is changed or canceled please notify the church office immediately or there may be a charge. Any cancellation less than 2 weeks in advance will result in the forfeit of entire deposit, unless extreme conditions are the cause, such as family death, etc. 19. NPUMC reserves the right to cancel or terminate activities due to emergencies or other unforeseen circumstances. 20. NPUMC staff members have complete authority during any event held in the church facilities. This includes the right to make disciplinary decisions or dismiss people from the facility in the event that guidelines/policies are being violated. 21. Use of the facility is at the risk of the participants. NPUMC does not assume liability or responsibility for any member or outside group. NPUMC is not liable for accidents or injuries due to athletic, social, or other events. NPUMC is not responsible for lost or stolen articles. NPUMC does not make any express or implied warranty of the premises, equipment, fixtures or furniture. 22. Transfer of permission to use the facility to those other than to which this agreement was made is strictly prohibited. 23. Guideline violations may result in loss of privileges.
24. NO PART OF THE BUILDING OR GROUNDS IS TO BE ALTERED WITHOUT PERMISSION OF THE TRUSTEES. X ___________ Initials of responsible party _______________ Date

Approved by the NPUMC Administrative Board on August 26, 2013

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